Instructions

for NetSci2020 talks & posters

REGULAR TALKS

Talks for the parallel sessions and covid-19 sessions will last 12 minutes + 3 minutes for questions.

There are two options for these talks:
– Live presentations
– Pre-recorded presentations (with live Q&A during the session)

After several discussions, we decided that the best way to meet the needs of each speaker is to leave the freedom of choice between these two options.
Yet we recommend the pre-recorded option for its many advantages: it minimizes connection problems, allows you to respect the times and let you focus on the questions that attendees will ask on the chat during the talk.

If you choose the pre-recorded option, please prepare a 12 min. video with your recorded contribution in one of the following formats:
.WEBM, .MPEG4, .3GPP, .MOV, .AVI, .MPEG, .MPEGPS, .WMV, .FLV, .OGG

And whatever option you choose (live or pre-recorded), please send us a PDF file of your slides using the Google form you received by email. Please name your files starting with the ID of your contribution (for example: [*TALK-ID*]_[*LAST-NAME*]_slides.pdf)

Deadline for both actions:

September 18th

LIGHTNING TALKS
Lightning talks for the plenary session will last 7 minutes and must be pre-recorded.

Please prepare a 7 min. video with your recorded contribution in one of the following formats:
.WEBM, .MPEG4, .3GPP, .MOV, .AVI, .MPEG, .MPEGPS, .WMV, .FLV, .OGG
and send it to us, together with a PDF file of your slides, using the Google form you received by email.
Please name your files starting with the ID of your contribution
(for example: [*TALK-ID*]_[*LAST-NAME*]_slides.pdf)

Deadline:

September 18th

POSTERS
A NetSci202 virtual poster shall consist of the following elements:
– The usual PDF of the poster
– An optional short introduction video (max 3 minutes)
– A Google Jamboard for you to set up and that attendees can use to comment on the poster (see a playable example link you received by email)
– A private Zoom meeting that you (the poster presenter) will host and that attendees can join for usual Q&A *

Please prepare and upload (using the Google form you received by email):
– The PDF file of your poster (we do not impose size requirements, but we recommend a landscape page orientation for better rendering on PC monitors)
– The optional short video (allowed formats: .WEBM, .MPEG4, .3GPP, .MOV, .AVI, .MPEG, .MPEGPS, .WMV, .FLV, .OGG)
– The link to your scheduled Zoom meeting (the meeting time can be adjusted as the program becomes available) *

Please name your files starting with the ID of your contribution
(for example: [*TALK-ID*]_[*LAST-NAME*]_poster.pdf)

Deadline for both actions:

September 15th

Please note that we cannot guarantee posters sent after the deadline to be part of the conference.

* You are required to schedule the Zoom meeting and be available for the whole duration of the session (30 min.) in which the poster is allocated.
Please refer to https://support.zoom.us/hc/en-us/articles/201362413-Scheduling-meetings for how to schedule a meetings with Zoom. If you don’t have a Zoom account, please sign up for the free plan here https://zoom.us/signup.

useful resources

Here is a list of tutorials for recording using various software:

Record a slide show in PowerPoint
https://support.microsoft.com/en-us/office/record-a-slide-show-with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c
Local recording with Zoom
https://support.zoom.us/hc/en-us/articles/201362473-Local-recording
How to record the screen of your Mac
https://support.apple.com/en-hk/HT208721
How to screen record for free with Open Broadcaster Software
https://photography.tutsplus.com/tutorials/obs-for-screen-recording-quick-start–cms-28549
The 7 Basic Steps for Recording Your Presentation Slides
https://www.echorivera.com/blog/7-basic-steps-record-lectures